Workflow automation

Automate the work between teams, not just the notifications

HOPR turns PMS events, guest requests, schedules and field actions into tasks that are assigned, prioritized, escalated and tracked through to resolution.

Your operating rules become executable workflows, without taking control away from managers.

Planning opérationnel HOPR en français avec chambres, priorités et tâches générées
From information to action

Information that triggers nothing is just more work for the manager.

An arrival changes, a guest request comes in or a task runs past its deadline: HOPR turns that context into work that is assigned, prioritized and tracked, with no chain of manual follow-ups.

Data that drives executionShared context
Vue HOPR regroupant les données opérationnelles utiles à l’exécution d’une tâche
01

The trigger is identified

A PMS event, a schedule, a request, a checklist or an incident starts the right process.

02

Ownership is clear

A person, a team or a department receives the task with its context.

03

The gap becomes visible

A delay, an unclaimed task or an exception triggers the response you configured.

Three complementary mechanisms

Automate the stable rules. Keep people on the exceptions.

HOPR reads the context, orchestrates execution and keeps the data you need to improve the workflows.

01 · Déclencher selon le contexte

Create the action the moment the event happens.

Rules turn operational events into structured tasks, without waiting for someone to pass the message on.

  • PMS data, within the limits of the connector you enable
  • Schedules, frequencies, requests and incidents
  • Conditions by room, zone, priority or workload
Chronologie HOPR d’un plan de tâches déclenché selon les événements opérationnels
Plan d’allocation HOPR montrant la répartition des tâches entre les équipes
02 · Assigner et orchestrer

Move work forward between the right teams.

The rule names an owner, sets the deadlines and organizes the handover to the next step or department.

  • Assignment to a person, a team or a department
  • Manual approval or edit whenever it is needed
  • Configurable reminders, reassignments and escalations
03 · Mesurer et améliorer

Understand what actually slows the workflow down.

Every trigger, assignment, delay and status change stays available, so friction points are easy to spot.

  • Full history from trigger to closure
  • A clear read on lead times, SLAs and exceptions
  • Rules adjusted from how the operation actually runs
Planning HOPR utilisé pour analyser l’avancement et les exceptions opérationnelles
The workflow in practice

A guest request handled without a chain of follow-ups.

The manager sets the framework. HOPR moves the request forward and only escalates the exception.

  1. 01

    The request comes in

    A linen request is logged with its context.

  2. 02

    HOPR qualifies it

    The category, the zone and the priority are set.

  3. 03

    The task is assigned

    The rule routes the work to the right group.

  4. 04

    The team executes

    The runner accepts the task and makes the delivery.

  5. 05

    The gap escalates

    An overrun applies the reminder or escalation you planned.

  6. 06

    The loop closes

    The closure and its history feed operational tracking.

Résultat opérationnel

Less invisible coordination, and more operations that move forward without depending on one person to chase everything.

Manager view

Manage by exception, not by notification.

Repetitive rules run on their own. Management steps in when the situation calls for a decision.

Cadre opérationnel

Procedures that are actually executable.

Triggers, owners, deadlines and escalations are applied consistently.

Workflow viewExceptions in sight
Charge managériale

Cut down repetitive decisions.

The manager keeps their time for judgment calls and unusual situations.

Traçabilité

Trace why every task exists.

Trigger, assignments, reminders and resolution stay in the same history.

Coordination transversale

One workflow can connect several teams.

HousekeepingMaintenanceFront deskPortersF&BContractorsChecklistsGuest requests
Vue HOPR des informations partagées entre les workflows opérationnels
Connected operations

The PMS supplies the context. HOPR runs the execution.

Where the connector allows it, PMS data triggers or enriches the workflows. The exact scope depends on the integration the property enables.

PMSSchedulesRequestsIncidentsChecklistsField teams
See the integrations
Frequently asked questions

Before you automate your workflows.

Rules structure the day-to-day work while keeping you in control of the exceptions.

Talk to an expert
Faut-il savoir programmer pour créer des règles ?

No. Workflows are configured from triggers, conditions, owners, priorities, deadlines and statuses.

Peut-on conserver une validation humaine ?

Yes. An approval step or a manual edit can be built in wherever the context calls for it.

Que se passe-t-il si une tâche n’est pas terminée ?

Depending on the rule, HOPR can send a reminder, reassign the task, change its priority or escalate it.

Les automatisations peuvent-elles utiliser les données du PMS ?

Yes, within the limits of the events and data available through the integration you enable.

Peut-on automatiser plusieurs départements ?

Yes. A step completed by one department can trigger the next one's work, with the context already collected.

Comment éviter trop de notifications ?

Alerts are configurable by event, priority, role or department, so only useful information gets through.

Peut-on vérifier pourquoi une tâche a été créée ?

Yes. The history shows the trigger, the changes of owner, the statuses and the actions taken.

Turn your procedures into workflows that keep operations moving

See which workflows HOPR can automate across your hotel while keeping managers in control of exceptions.